There will naturally be variations, but every article in the CDLJ has a certain basic structure. Unlike conventional journal articles, however, the structure is made up of a series of separate interlinked files rather than one single document split into a series of sub-sections. Every article in the CDLJ has its own sub-directory (http://cdli.ucla.edu/cdlj/year.number/authorname/) and within this directory, there can, dependent on the size of the article, be:
The CDLJ recommends that you create a series of files for your article that mimic this structure from the very start rather than splitting your text up at a later stage, which can be very time-consuming. Such files are much quicker to load but they also enable you as the author to have control of section length and can help you to tailor your writing for the medium. It is possible that your paper may have to be re-structured in some way during editorial work, but we will keep you informed of major changes that we feel are necessary just as we expect you to do likewise.
Naming your files
We also recommend you to name your files in a particular way so that a) we can see the structure of your paper but also b) to avoid losing files owing to errors in naming.
Please do not call your files cdlj.html/cdlj.doc, etc. Instead, name the files so that an indication of order is given and use your surname together with the date of the file's completion (in the form YEAR+MONTH+DAY, e.g., 20020119 for January 19, 2002), in the case of multiple files followed by understroke and the file marker, finally after a dot "." the file suffix (e.g. smith20020223_abstract.doc, jones20020303_figure1.jpg).
Click here for an example of a text within the folder "smith2002:12".
The abstract page (e.g., smith20020223_abstract.doc)
This is often called the article 'homepage' and contains the article title, the paper summary and your contact details. It will be up to you to let us know if you want changes to be made in this entry file.
The table of contents page (e.g., smith20020223_contents.doc)
Sometimes called the 'site map', this page is used to set out the paper structure and provides links to every file in the article. When creating your toc file, give careful consideration to the titles of each section (file) and their relationship or hierarchy when marking out section numbering (if relevant). If your paper is not linear in structure, it may be possible to provide an actual 'map' of your article instead. Contact us if this would be something you would like to explore.
Click here for an example of a linear table of contents.
The table of figures (e.g., smith20020223_figures.doc)
This page is used to list and specify every single image (plans, photographs etc.) in your article and will link directly to them either as they appear in the text or as individual images.
Please list the figure numbers, the figure captions as well as the file name of the image to which they correspond.
and so on...
You may also use the tof file to provide other information about the figures e.g. who was responsible for the photo/drawing of plan etc. Ensure that all the figures you list in the tof file actually correspond to your text. Please also refer to our notes on image copyright.
Main body of text - series of files
There will be innumerable ways to link your files together, but since we encourage you to divide your text up, it is important to be fairly rigorous in the labelling of sections and sub-sections, as set out in the linear example below.
See also: Naming files
This file should contain all the references cited within the article. It is your responsibility to check that all references are correct and are cited in the text of the article. We encourage you to adopt a system for filing bibliographic references during your initial research and writing, and always make the time to take complete bibliographic details.